Integrated Record Management
Designed with many set-and-forget features, you are not going to miss a single essential record using the built-in record management features. All your essential decisions, processing records, polices, letters, notes and compliance register entries are recorded and maintained according to a large range of International Record Management laws and retention schedules.
We appreciate that Record Management is not only a thankless task, but a complex one that is the sole domain of librarians and record keepers. - Because we know this is the case, we manage your Record Retention Schedules for you. As the regional laws change, we update the Retention Schedules to reflect these changes on a monthly basis - it's all part of the service.
The number of businesses that don't provide, create or maintain formal records in close to 89%, which doesn't sit well with many regulators and one of the reasons why Data Protection Laws specify that you must be able to demonstrate a formal record keeping process.
The Record Management System that is built-in to the GDPMS, serves two distinct purposes:
It provides a rational for the justification of record retention regarding Personal Data based on consent, legitimated interest or any other reason that the Personal Data of your Data Subjects might be maintained past the "Period Of Use"
It captures and maintains essential "MATERIAL" records regarding your processing and decision making process to do specific Data Protection things.
The first item is essential to ensure that you meet the Data Protection Principles around Data Minimisation while offering sound Industry Standard methods for calculating data retention strategies, which must be relayed to the Data Subjects at the time of capture. Simply stating that you will keep it according to law is not likely to be sufficient.
The second item is paramount in most Data Protection Laws today - you must be able to demonstrate why you did things and what process was undertaken to reach your conclusions. Knowing that this information is being captured and archived away in the background provides additional assurances that you are doing all you can to be compliant.
See a full list of the Countries that have Record Retention Schedules in the GDPMS.